Hospitality
Catering Estimator
Catering Estimator takes the manual work out of writing catering proposals. Build itemised menus with per-head pricing, add GST, service charges, and custom line items, then generate a branded PDF quote in seconds. Share a live quote link with clients so they can view and approve without any back-and-forth. Track which quotes are sent, viewed, and approved — all in one place. Built for catering companies, event planners, restaurants, and home caterers.
What Catering Estimator does
- Build itemised catering menus with per-head or fixed pricing
- Add GST, service charges, delivery fees, and custom line items
- Generate branded PDF quotes instantly with your logo and details
- Share a live quote link — clients can view and approve online
- Track quote status — draft, sent, viewed, approved, or rejected
- Manage multiple events and clients simultaneously
- Duplicate previous quotes as templates for recurring menus
- Client approval history and quote version control
How Catering Estimator works
Catering Estimator turns a menu and a head count into a branded quote in minutes, then tracks whether the client has seen and approved it.
Set up your menu and prices
Enter your dishes and packages once, with per-head or fixed pricing. Add standard extras such as service staff, crockery, and delivery.
Build a quote for an event
Pick items, enter the head count and date, and the total updates live. GST and service charge are applied automatically.
Send a PDF or a live link
Generate a branded PDF, or share a live link the client can open on their phone. Edits you make later show up on the same link.
Client views and approves
You can see when the quote was opened. The client approves with one tap, or sends back a comment.
Track the pipeline
All quotes in one list: draft, sent, viewed, approved, or lost, with the total value of each stage.
What you need to start
- Your menu with prices
- Your logo and business details for the quote header
- A browser
Time to go live
Same day once your menu is loaded.
Who it is for
Teams typically choose Catering Estimator when they are looking for a catering estimate software, catering quote generator, event catering proposal software, catering management software, catering invoice software, and restaurant quote software. If your need is close to one of these, a 30-minute demo will show you exactly how it fits.
Other products
Want to see Catering Estimator live?
A 30-minute call where we demo Catering Estimator configured for your exact workflow.